Maximizing Efficiency: How HR Can Streamline Operations with Cloud-Based Solutions

Posted by Trakstar • April 24, 2023 (Last modified January 11, 2024) • 9 min read

In today’s fast-paced business environment, maximizing efficiency is crucial to staying ahead of the competition. HR departments are no exception; they need to streamline their operations and improve productivity while reducing costs. One solution that has gained popularity in recent years is cloud-based HR software.

Now, we know that HR software has been around for a long time, and an idea of an “HR Cloud” might seem scary to some people. However, anyone in Human Resources or talent management should know that using software and moving to the cloud with your HR system can change everything about your workforce management efforts.

By leveraging cloud technology, HR teams can automate tedious tasks, access employee data anytime and anywhere, and collaborate more efficiently with colleagues. It can free up time, improve employee engagement, encourage open lines of communication, and change how your HR team functions.

In this blog post, we’ll explore the benefits of using cloud-based solutions for HR operations and discuss how they can help businesses achieve greater efficiency in workforce management practices. If you’re ready to get started with HR cloud-based talent management, schedule a demo of Trakstar today!

Introduction to Cloud-Based Solutions for HR

There has been a shift in how businesses operate in recent years, and because of that, the HR team has had to shift. Businesses are increasingly moving to cloud-based solutions to increase efficiency and streamline operations. 

But when will HR leaders shift to the cloud? Anecdotally, we hear that even the most tech-savvy HR leader is worried about what the shift to the cloud could mean. There are several cloud-based solutions available that can help HR professionals manage their day-to-day tasks more effectively. Trakstar provides talent and workforce management software for applicant tracking and hiring, learning and training, and performance management. 

A brief overview:

Applicant Tracking Systems

An applicant tracking system (ATS), like Trakstar Hire, can help you track and manage job applicants throughout the hiring process. This can save a lot of time and effort, as you won’t have to keep track of each applicant’s progress manually. 

With Trakstar Hire, you can manage your hiring team, automatically schedule interviews, post to your favorite job boards, and send offer letters. This HR solution helps speed up the process, ensuring you get the desired talent.

Performance Management System

Another useful cloud-based solution is a performance management system like Trakstar Perform. This system can help you track employee performance data and identify improvement areas. Perform streamlines the HR process for performance reviews, improving manager engagement and employee experience while using that time-tested performance review. This cloud-based software takes the manual work one person would do. It automates it – sending reminders to managers and employees that reviews are coming, soliciting 360-degree reviews, scoring reviews, and providing HR analytics to identify top performers, problem areas, and successes.

This information can be used to create targeted development plans for individual employees or your team.

Onboarding and Learning Management Systems

There are also solutions available that can help with onboarding new employees. These solutions can automate many onboarding tasks, such as sending welcome emails and creating employee profiles in your HRIS. This can make the onboarding process much smoother and more efficient.

Trakstar Learn takes away some of the manual efforts of the HR department when bringing in a new hire. Automatically enroll your talent in courses they need to get working, stay compliant, and improve.

Learn goes above and beyond onboarding, however. It helps your HR department with compliance training, upskilling, PIPs, and training analytics for reporting.

If you want to streamline your HR operations, consider implementing some cloud-based solutions. These solutions can save you time and money while helping you better manage your workforce.

Schedule a demo of any of Trakstar’s cloud-based HR solutions today.

How Cloud-Based Solutions Can Improve Efficiency in Talent Management

The cloud has transformed how we do business and our approach Human Resources, professional services, and people management. It’s made things more convenient and efficient when it comes to HR tasks and employee self-service. 

Here’s how cloud-based solutions can help the people operations at your business run more smoothly:

1. Automation

One of the most significant advantages of using cloud-based solutions is the ability to automate tasks. This can free up a lot of time for your HR team so they can focus on more important things.

Cloud-based HR solutions make it easy to automate various HR tasks, from onboarding and employee communications to performance reviews and benefits administration. By automating these processes, HR can free up time to focus on more strategic initiatives, such as talent management and succession planning. In addition, automating workflows can help to improve accuracy and consistency in HR data and reduce the risk of human error.

Automation also helps with the employee experience. HR leaders know that no one is waiting for them to send out reminders or set something up. Managers and employees will get notifications from the HR applications to start filling out a performance review, taking a piece of training content, or answering an engagement survey, for example.

2. Scalability

Another great thing about cloud-based solutions is that they’re very scalable. This means you can easily add or remove users as your business needs change.

Trakstar’s HR software has worked with companies starting out to some of the biggest and most well-known names in the corporate world. When a cloud system is built to work and grow with you (after all, that’s the goal), it is effortless to scale it.

3. Flexibility

Cloud-based solutions are also very flexible, so you can customize them to fit your specific needs. This makes it easy to change things as your business grows and evolves.

Does your company have specific KPIs you measure for performance reviews? As an HR manager, do you want to try something new? The whole premise of software like Trakstar is to integrate seamlessly into your existing core HR workflows. Then, you can make small changes to see how they impact your people analytics.

4. Increased Collaboration and Communication

The cloud has drastically changed the way we communicate and collaborate. No longer are we bound by location or time zones. The cloud has allowed us to connect with anyone, anywhere, at any time.

This increased connectivity has led to more efficient and effective collaboration. With cloud-based solutions, HR can easily connect with employees and managers to discuss issues, share information, and resolve problems. This increased communication and collaboration can help streamline operations and make everyone more productive.

5. Reducing Costly Errors

Reducing costly errors is one of the main goals of HR. By automating HR processes and using cloud-based solutions, HR can reduce the amount of time spent on administrative tasks, freeing up time to focus on more strategic initiatives. For example, I-9 compliance software can help you ensure you’re up to speed when hiring.

Additionally, automating HR processes can help reduce errors in data entry and calculation and improve compliance with government regulations.

6. Improved Employee Experience

In order to improve employee experience, HR must streamline operations with cloud-based solutions. By using a cloud-based HR system, employees will be able to access their information from anywhere at any time. Additionally, a cloud-based system will allow HR to manage employee files more securely and efficiently.

Security Considerations with Cloud Solutions

There are many security considerations to consider when using cloud-based solutions for HR operations. One of the key considerations is data security. With cloud-based solutions, data is stored off-site and may be subject to different security protocols than on-site data storage. It’s important to make sure that any data stored in the cloud is encrypted and that access to the data is controlled.

Another consideration is compliance with laws and regulations. When storing HR data in the cloud, it’s important to ensure that the data is protected in accordance with any applicable laws and regulations. This includes ensuring that only authorized personnel have access to the data and that the data is properly backed up in case of loss or damage.

It’s essential to consider the reputation of the cloud provider. Make sure to research potential providers thoroughly before entrusting them with sensitive HR data. Choose a provider with a good reputation for security and reliability, and be sure to read any terms and conditions carefully before signing up for service.

Trakstar is SOC-2, Type 2 certified. This means that your employee data is safe with us.

What Types of Cloud Solutions are Available?

There are a variety of cloud-based solutions available that can help streamline HR operations. These include:

1. Applicant Tracking Systems: An applicant tracking system (ATS) is a software application that enables HR professionals to manage the recruitment process, from posting job openings to tracking applicants and monitoring hiring progress. ATS solutions can help improve efficiency by automating many tasks associated with recruitment, such as posting job ads and sending out automated emails to candidates.

2. Employee Self-Service: Employee self-service (ESS) refers to the ability of employees to access and update their own HR information, such as contact details, benefits information, and time off balances. ESS solutions can save HR professionals time by reducing the need to manually update employee records. Additionally, ESS can empower employees by giving them greater control over their HR data.

3. Learning Management Systems: A learning management system (LMS) is a software application that helps organizations deliver employee training and development programs. LMS solutions can be used to create and manage online courses, track employee progress, and measure the impact of training programs. By using an LMS, HR professionals can save time and resources when delivering training programs.

4. Performance Management Systems: A performance management system (PMS) is a software application that helps organizations track and manage employee performance data. PMS solutions can be used to set goals, document performance reviews, and identify areas for improvement.

Implementing a Cloud Solution in Your Organization

The cloud has revolutionized the way businesses operate. By housing data and applications off-site, organizations can achieve greater flexibility, scalability, and cost savings. For HR departments, the cloud offers a unique opportunity to streamline operations and maximize efficiency.

When implementing a cloud solution in your organization, there are a few things to keep in mind:

1. Define your goals. What are you hoping to achieve by moving to the cloud? Make sure your entire team is on board with the decision and understands the objectives.

2. Do your research. Not all cloud providers are created equal. Take the time to compare features and pricing before settling on a vendor.

3. Train your employees. Once you’ve selected a solution, it’s important to provide training for your team so they know how to use it effectively.

4. Monitor usage. Keep an eye on how your employees are using the system and make adjustments as needed. Regular check-ins will help ensure that everyone is happy with the transition to the cloud.

Ready to Get Started?

Cloud-based solutions offer HR departments a powerful and efficient way to streamline operations. By taking advantage of these tools, companies can save time and money while also improving employee engagement and collaboration. With the right cloud-based solution, HR professionals can be more productive than ever. So if you’re looking for ways to make your department more efficient, consider investing in a cloud-based solution today—it could make all the difference!

To get started, schedule a demo of Trakstar today!

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